FIJI BOOK DRIVE LTD

(ABN 97 610 268 829)

PRIVACY POLICY

 

1.       Privacy Act 1988 (Cth) not applicable

Fiji Book Drive Ltd (FBD, we and us) respects your privacy.  Whilst the Australian Privacy Principles contained in the Privacy Act 1988 (Cth) do not apply to FBD, we have adopted this privacy policy (Privacy Policy), which outlines how we manage any personal information we collect from you (Personal Information).

2.       Collection, use and disclosure of Personal Information

Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers.

This Personal Information is obtained in many ways including correspondence, by telephone, by email, via our website, from your website, from media and publications, from other publicly available sources, from cookies and from third parties. We don’t guarantee website links.

We collect your Personal Information for the primary purpose of providing our charitable services and marketing.  We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.

When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.

Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties.  In such a case, we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

Your Personal Information may be disclosed in a number of circumstances including the following:

•             Third parties where you consent to the use or disclosure; and

•             Where required or authorised by law.

Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.

3.       Destruction or de-identification of Personal Information

When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information.

4.       Access to your Personal Information

You may access the Personal Information we hold about you and to update and/or correct it. If you wish to access your Personal Information, please contact us in writing.

 

Child safety policy

Fiji Book Drive Ltd. Child Safety and Wellbeing Policy

Purpose

The purpose of the Fiji Book Drive Ltd. Child Safety and Wellbeing Policy is to clearly demonstrate our organisation’s commitment to the safety and wellbeing of children and young people in both Australian and Fijian contexts. It acts as a document to inform board members, employees and volunteers of their obligations to act ethically towards children and their responsibilities to ensure the safety and wellbeing of children involved in the charity.

Scope

  • This policy applies to all people conducting work within FBD i.e. board members, staff, volunteers, contractors or consultants.

  • It applies to all activities undertaken by FBD.

Responsibilities

Fiona Luth, founder and CEO of FBD, is responsible for implementing and complying with the guidelines outlined in this policy. This includes, but is not limited to:

  • Recruitment and screening processes

  • Staff induction, training, supervision and support

  • Receiving and responding to complaints

  • Risk assessment and management process

Definitions

Child/children: Childharmorabuse:

Cultural safety:

Someone under the age of 18. Anumbrellatermwhichmayinclude,butisnotlimited to, physical abuse, emotional abuse, neglect, child sexual abuse, grooming or online grooming.
An environment that is safe for people: where there is no assault, challenge or denial of their identity, of who they are and what they need. It is about shared respect, shared meaning, shared knowledge and experience of learning, living and working together with dignity and truly listening1.

Relevant legislation and standards

This Policy was prepared in accordance with the following legislation and standards:

  • Child Safe National Principals https://childsafe.humanrights.gov.au/sites/default/files/2019- 02/National_Principles_for_Child_Safe_Organisations2019.pdf

  • Working With Children Check (WWCC) https://www.workingwithchildren.vic.gov.au/?#query

  • United Nations Convention on the Rights of the Child

    https://www.ohchr.org/en/professionalinterest/pages/crc.aspx

1 R Williams, ‘Cultural Safety – what does it mean for our work practice?’ (1999) 23(2) Australian and New Zealand Journal of Public Health, p. 213.

Policy status and review

  • This policy was approved by Fiona Luth as of 1st April 2021.

  • For more assistance or clarification on the policy please see the links in

    the ‘Relevant legislation and standards’ section or Fiona Luth for

    specific FBD compliance.

  • This policy is due to be reviewed annually from the date of approval.

Implementing the Child Safe National Principals

National Principle 1: Child safety and wellbeing is embedded in organisational leadership, governance and culture.

  • FBD makes a public commitment to child safety by making the Child Safety and Wellbeing Policy available to the public on their website

  • This document is provided to board members, staff and volunteers during the induction process

  • Risk management strategies focus on preventing, identifying and mitigating risks to children and

    young people

National Principle 2: Children and young people are informed about their rights, participate in decisions affecting them and are taken seriously.

  • Staff and volunteers have a good understanding of children and young peoples rights, particularly the right to safety and the right to be listened to.

  • Children and young people are informed about their roles and responsibilities in helping to ensure the safety and wellbeing of their peers.

National Principle 3: Families and communities are informed and involved in promoting child safety and wellbeing.

  • Families participate in decisions affecting their child.

  • FBD creates opportunities for families and communities to be involved in how the organisation

    operates, including encouraging their children’s participation and feedback. This is undertaken in

    both Fijian and Australian contexts.

  • The organisation engages with and supports approaches that build cultural safety through

    partnerships and respectful relationships.

National Principle 4: Equity is upheld and diverse needs respected in policy and practice.

  • FBD, including staff and volunteers, understands children and young people’s diverse circumstances, and provides support and responds to those who are vulnerable.

  • FBD pays particular attention to the needs of Indigenous children, children with disability, children from culturally and linguistically diverse backgrounds, those who are unable to live at home, and lesbian, gay, bisexual, transgender and intersex children and young people.

  • Board members, employees and volunteers champion attitudes and behaviours that respect the human rights of all children and young people, and are inclusive, well informed and responsive to diverse needs.

  • Board members, staff and volunteers reflect on how discrimination and exclusion, whether intentional or unintentional, may work against a safe and inclusive culture and they develop proactive strategies to address this. This is an ongoing conversation as well as being raised at quarterly board meetings.

National Principle 5: People working with children and young people are suitable and supported to reflect child safety and wellbeing values in practice.

  • Recruitment, including advertising, referee checks and staff and volunteer pre-employment screening, emphasise child safety and wellbeing. All new members of the team are subject to a 3- month trial period and subsequent review.

  • All FBD staff and volunteers hold a current WWCC.

National Principle 6: Processes to respond to complaints and concerns are child focused.

  • Complaints are taken seriously, and responded to promptly and thoroughly.

  • Information about all complaints and concerns, including breaches of relevant policies or the Code

    of Conduct, is recorded and analysed, including in relation to processes, timeframes and record keeping practices. Systemic issues are identified and mitigated through this process.

National Principle 7: Staff and volunteers are equipped with the knowledge, skills and awareness to keep children and young people safe through ongoing education and training.

• Staff and volunteers are trained and supported to effectively implement the organisation’s child safety and wellbeing policy.

National Principle 8: Physical and online environments promote safety and wellbeing while minimising the opportunity for children and young people to be harmed.

  • Staff and volunteers identify and mitigate risks in the online and physical environments without compromising a child’s right to privacy, access to information, social connections and learning opportunities.

  • Children and young people and their families are informed, in culturally appropriate ways, about the use of the organisation’s technology and safety tools.

  • Information sharing protocols are in place, particularly in regards to the sharing of images taken by FBD staff or volunteers. Photo consent is always obtained either by the subject of the image or their guardian if the subject is under the age of 18.

  • Risk management plans consider risks posed by organisational settings, activities, and the physical environment.

  • Visitors to FBD spaces are appropriately logged and supervised through their signatures on Consent and Waiver forms as well as other relevant documents such as Social Media consent forms.

National Principle 9: Implementation of the national child safe principles is regularly reviewed and improved.

  • The organisation regularly reviews, evaluates and improves child safe practices. It is the responsibility of Fiona Luth to ensures the protocol is reviewed annually and any necessary changes are made.

  • FBD will updates the publicly accessible form of this document should any changes be implemented.

National Principle 10: Policies and procedures document how the organisation is safe for children and young people.

  • Policies and procedures address all national child safe principles. FBD’s child safety and wellbeing policy is comprehensive and addresses all ten of these Principles.

  • FBD’s child safety and wellbeing policy and procedures are documented in a language and format that is easily understood and accessible to staff, volunteers, families and children and young people. English is widely spoken and one of the official languages in Fiji.

  • Interviews or surveys of children and young people, families and community members demonstrate confidence in and awareness of the organisation’s policies and procedures on promoting a child safe culture.

  • Leaders, particularly Fiona Luth and board members, champion and model compliance with policies and procedures.

  • Staff and volunteers understand and implement policies and procedures.